Privacy Policy (September 25, 2026 version)

• Partners — Moving companies that hold a MoveBlueprint Pro account, and their authorized staff (owner and office users).
• Crew members — Field staff a Partner invites to the crew app; they have their own login and see the jobs assigned to them.
• Customers — Consumers who interact with a Partner through the Services to get an estimate, record an AI Video Survey, e-sign a binding estimate or other move document (such as a bill of lading), or pay a deposit.
• Prospects: Moving companies and their owners, officers and staff who have not signed up, whom we identify and contact for our own sales and marketing or who contact us or request a demo; and anyone who tries a demo of the Services on our websites (see Sections 2.4 and 8).
• Referral partners — Real-estate agents and similar referrers a Partner invites to refer moving customers (see Section 2.5).

2.1From Partners (and their staff)

Company name, owner/staff names, business email and phone, website, logo and branding; regulatory identifiers (MC#, USDOT#, state registration numbers, ProMover/BBB status); the business facts you choose to display to your own customers (the year your business started, and a review rating together with its review count and the platform it comes from) plus your insurance carrier name; login credentials (email/password) and role (owner/office); Stripe account identifiers and subscription/billing status (Stripe collects KYC/bank details directly — we do not receive full bank or card data); where you connect Square to collect deposits, your Square merchant and location identifiers plus the access credentials needed to create payment links on your behalf, held encrypted, and the payment, refund and dispute notifications Square sends us about your connected account (Square collects KYC/bank details directly — we do not receive full bank or card data); pricing configuration; AI-assistant ("copilot") conversations and the actions you take; audit logs, ROI metrics, and platform usage. If you connect a third-party integration, we store the credentials needed to operate it (e.g., a SmartMoving API key).

2.2From Crew members

Name, phone, assigned role, and (if set by the Partner) pay rate; a crew login (phone one-time-passcode); job assignments and the times/hours you log; and, where your Partner uses crew payment collection, a record of the collection actions you perform at delivery (which tender you recorded, when, and on which device). Through the crew app you also see information belonging to the Partner's customers for jobs assigned to you (see Section 6).

2.3From Customers

• Contact: name, email, phone.
• Move details & precise location: full pickup and delivery street addresses and the street address of any additional stop on your move (for example a storage unit, a family member's home, or a second delivery address), cities/states, computed distance/drive time for the whole route including any stops, an approximate amount of goods at each stop, home size, floors/elevators/stairs/long-carry at each address, special items, and move dates.
• Addresses you give us for other people: if you give us another person's address for your move (for example a relative's home as a pickup or delivery stop), you confirm you may share it with your mover for that move, and we use it only to quote and perform the move.
• AI Video Survey media: the short home-walkthrough video clips you record, the audio/voice captured in them, frames/images extracted from them, and the AI-generated inventory derived from them (see Section 5).
• Live Video-Call Survey media: if your Partner walks through your home with you on a live video call instead of (or in addition to) a recorded walkthrough, we process the real-time video and audio stream, the AI-generated inventory recognized during the call, voice-detected move conditions (e.g., stairs, elevators, special items), and captured photos of individual items the AI recognizes (see Section 5a).
• Electronic signature & device data: when you e-sign a binding moving estimate, bill of lading, or other move document — your typed name, signature image, the IP address and browser/user-agent used to sign, consent timestamp and version, any state-required valuation/liability coverage acknowledgment and its timestamp, and a hash of the signed document (see Section 7).
• Payment data: deposit and move-balance payment amounts and payment-processor identifiers — Stripe checkout/payment identifiers, or, where the Partner collects through Square, Square payment-link, order, payment and refund identifiers. Where your Partner's crew collects the remaining balance at delivery through the crew app, we also record each tender: the method (card, cash, or check), the amount, a check number if you pay by check, and the computed balance summary shown to you at the time (charges under your signed estimate, deposits already paid, and the remaining balance). Card details are entered into, read by, and held by the processor (Stripe or Square) — including a card tapped to the crew member's iPhone, which is read by Stripe's Tap to Pay technology on that device — and we never receive or store them. Cash and check payments are recorded as amounts only; we do not process them.
• Balance-due acknowledgment (delivery): if you are asked to acknowledge a remaining balance at delivery (for example when the crew's device has no connectivity for card payment), we collect your typed/printed name, your signature image, the acknowledged amount and its basis, the date/time, and, if you agree to one, your consent to receive a follow-up payment link. This signature is captured on the crew member's device, so any device identifiers recorded with it (IP address, user-agent) are that device's, not yours (see Section 7).
• Communications & consent: SMS/email message history, opt-in/opt-out flags and the date, source, and version of your consent, and review submissions.
• Derived data: an automated lead score/temperature used to prioritize follow-up (see Section 18).

2.4From Prospects

For our own B2B marketing, we collect business and owner/officer contact data from public regulatory records (e.g., the U.S. DOT/FMCSA carrier registry) and enrichment providers (e.g., Hunter.io), inbound lead forms and lead magnets (our "Quote-to-Cash scorecard," demo requests), and inbound ad leads (Meta/Facebook Lead Ads). This may include company name, owner/officer name, business email and phone, website, USDOT/MC numbers, and, for forms you submit, your IP address and the answers you provide. We also store our outreach history and the content of replies you send us. See Section 8.

When you try a demo of the Services on our websites, we also collect what you enter and record there (for example your name, email and phone, and any video, audio or images of your home) and the results the demo produces from it. We process it the same way we process a Customer's information (Sections 4 and 5).

2.5From Referral partners

If a Partner invites you as a referral partner (for example, a real-estate agent), we collect your name, email, and phone; your SMS opt-in status and its timestamp; the referrals you make and their outcomes; and any referral rewards the Partner records. Referral communications are sent on the Partner's behalf, and you can opt out at any time (reply STOP to texts or use the link in any email).

2.6Automatically

Browser and device type, IP address (including at signing, on form submissions, and in rate-limiting/abuse logs), user-agent, pages visited, and session/cookie data. Some IPs are stored in hashed form.

We use information to: create and manage Partner, crew, and Customer records; generate moving estimates and AI Video Surveys; produce, deliver, and e-sign binding estimates, bills of lading, and other move documents; process deposits and subscriptions; schedule and dispatch crews; send transactional and (where permitted) marketing communications; provide the AI assistant; calculate lead scores; prevent fraud and abuse; operate our own sales and marketing; improve the Services and AI accuracy; and comply with law. We do not sell Customer or Crew personal information.

We share information with the service providers below, each only for the purpose shown. (One Google OAuth client may power several Google services; we list them by purpose.)

We also share information as follows:

• With your Partner / their crew. Customer information is shared with the Partner you engaged and, for jobs assigned to them, that Partner's crew members (see Section 6).
• Partner-directed exports. A Partner may export Customer data to its own connected services — e.g., SmartMoving (via an API key the Partner provides) or a QuickBooks CSV the Partner downloads and uploads to Intuit itself. For these, the Partner directs the transfer and is the controller of that data at its destination.
• For legal reasons / business transfers. To comply with law, enforce agreements, protect rights and safety, or in connection with a merger, acquisition, or asset sale.

If a Customer records an AI Video Survey:

The same processing applies when you try a demo of the AI Video Survey on our websites; in that case you are dealing with MoveBlueprint directly, not with a moving company.

• Capture & storage. Your home-walkthrough video clips (including audio) are uploaded to our storage. Our own processing service, which runs on our hosting provider Railway (see Section 4), reads the video to extract still frames.
• Voice transcription. Your recording is sent to OpenAI for speech-to-text (Whisper and other OpenAI transcription models) to transcribe your spoken narration. We send either the audio track alone or the whole video file, which also contains the pictures.
• Video analysis. Your walkthrough video, including its audio, and the text transcript of your narration are sent to Google Gemini to recognize items. Still frames/images of your home and belongings from the video are also sent to Google Gemini to check items. Anthropic Claude then checks the item list against the text transcript. Estimated cubic-feet/weight come from industry-standard tables and are not measured. Item matching may use Gemini embeddings.
• Sharing. The clips and the AI-extracted inventory are shared with your Partner (and visible to that Partner's office staff) so they can prepare your estimate and plan your move. If your Partner has connected a CRM integration (see "Partner-directed exports" in Section 4), your Partner may also export the AI-extracted inventory to that CRM; the Partner directs that transfer and is the controller of the data at its destination. The survey output also includes short notes for your Partner and its crew about the move (for example, that you are not sure an item is going, or that the stairs are tight), usually with still frames from your video. A note can quote your own words from the narration. These notes reach your Partner in the survey email and on its dashboard, and a note about a specific item can be included when your Partner exports the inventory to its CRM; still frames are never attached to an email or sent to a CRM.
• Your Partner can also give its crew and office staff a private link to a move-day sheet. The crew sheet shows your first name, the move dates and addresses, the inventory, the crew notes, and still frames from your video. The office sheet shows the notes with your quoted words and can play your walkthrough video. Anyone who has one of these links can open it, so your Partner must share it only with people working on your move, and can cancel a link at any time. The sheets never show your phone number, email address, or price.
• AI accuracy. AI-generated inventory is a best-effort approximation that may contain errors; your Partner reviews it before issuing a binding estimate.

Google Gemini, OpenAI and Anthropic do not use the data we send through their paid APIs to train their models, per their published terms. They may keep it for a limited time to detect abuse and meet legal duties: OpenAI and Anthropic generally up to about 30 days, and Google up to 55 days. We ask Google to delete the video files we upload for analysis when the analysis ends, and Google deletes any uploaded file after 48 hours. Because home videos can incidentally capture other people (including children) and sensitive belongings, please avoid recording people; you may request deletion of survey media at any time (Section 12).

As an alternative to (or in addition to) a recorded walkthrough, a Partner may walk through your home with you on a live video call:

• Consent & the call. Before a live call connects, you're shown an on-screen notice and must affirmatively agree to be recorded before the call can start.
• Real-time processing. The video and audio stream is carried over LiveKit's infrastructure. Video frames are analyzed in real time by Anthropic Claude (or, as a configurable alternate, Google Gemini) to recognize items as the call happens; estimated cubic-feet/weight come from industry-standard tables and are not measured. Your spoken descriptions of move conditions (e.g., stairs, elevators, long carries, special items) are transcribed in real time by Deepgram, and Anthropic Claude reads that transcript to help build your estimate.
• After the call. The call recording (the video and your voice) may also be analyzed after the call the same way as an AI Video Survey (Section 5), including transcription by OpenAI, to complete your inventory, for example for any part of the walkthrough your device did not finish sending.
• Item photos. As items are recognized, the system may capture and store a still photo of the item (a close-up crop and a wider view of the room with the item marked) so you and your Partner can both see what the AI identified. These photos are handled the same way as AI Video Survey media: shared with your Partner, retained on the same schedule (Section 12), and deletable on request.
• Sharing. The call's AI-extracted inventory, voice-detected conditions, and any captured item photos are shared with your Partner (and visible to that Partner's office staff) so they can prepare your estimate, the same as an AI Video Survey (Section 5).
• AI accuracy. AI-generated inventory from a live call is a best-effort approximation that may contain errors; your Partner reviews it before issuing a binding estimate.

Because a live call captures your home and household in real time, it can incidentally include other people (including children) who happen to be present; please keep other household members out of frame where possible. You may request deletion of live-call media and photos at any time (Section 12).

Crew members have their own logins (phone one-time-passcode) and can view, for jobs assigned to them, the customer's name, phone number, full pickup/delivery addresses, access details (floors/stairs/elevators), and inventory/box counts, plus the names of other crew on the job. Where the Partner uses crew payment collection, the crew member assigned to a job also sees that job's customer-facing payment totals — the balance due, its line summary, and what has been collected — and may collect payment at delivery on the Partner's behalf (card via the payment processor, or cash/check recorded as amounts). Crew do not see the Partner's pricing configuration, rates, margins, or revenue reporting, do not see payment data for jobs not assigned to them, never see card numbers (card reads are handled entirely by the processor, see Section 4), and do not see survey video in the crew app or on the crew sheet. Crew data and the customer data exposed to crew are processed on the Partner's behalf for the purpose of performing the move.

When a Customer e-signs a binding moving estimate, bill of lading, or other move document through the Platform, we collect and retain, as a record of that agreement: typed/printed name and email; the signature image (stored in a private bucket); the date/time, IP address, and browser/user-agent of signing; the ESIGN consent disclosure version and time of consent; where state law requires it, your acknowledgment of the mover's valuation/liability coverage disclosure (for example, Fla. Stat. §507.04) and its timestamp; and a SHA-256 hash of the exact signed document (so tampering is detectable). Some move documents are signed on the crew member's device at your home — for example an addendum at loading, a delivery receipt, or a balance-due acknowledgment at delivery. For those, the same record is kept, except that any IP address and user-agent captured are the crew device's, recorded at signing or when that device next reconnects (the record identifies you by your typed name, signature, and the in-person signing context, not by your device). The signed PDF is stored privately and shared with the issuing Partner. The signed document is an agreement between the Customer and the Partner; MoveBlueprint provides the signing technology and is not a party to it.

To grow MoveBlueprint, we identify and contact moving companies that have not signed up.

• Sources. Public regulatory records (U.S. DOT/FMCSA carrier registry), enrichment providers (Hunter.io), inbound lead magnets (our scorecard, demo requests), and inbound ad leads (Meta/Facebook Lead Ads). Inbound forms store your IP address for abuse prevention.
• Use. B2B outreach by email (including via our own Gmail-hosted mailboxes) and SMS, follow-up, and measuring response. Outreach is currently limited to select U.S. states. If you try a demo on our websites, we use what you give us to run the demo, send you the result by email, prevent abuse, check whether you are already in our records, and follow up with you about MoveBlueprint. Trying a demo does not add your number to our text messages.
• Your choices. You can opt out at any time by replying to any message, replying STOP to texts, or emailing privacy@moveblueprint.com; we maintain suppression lists. We do not sell prospect data.
• Retention. Prospect and outreach records may be retained on a long-term basis for relationship history and suppression, subject to your opt-out and deletion requests. Information from a demo on our websites follows Section 12 instead.

• Consented messaging. Partners may receive operational alerts; Customers who opt in (an optional checkbox — never required to use the Services) may receive quote delivery, up to 3 follow-up reminders from the Partner while your quote is active (that reminder window is up to about 30 days), and transactional document-signing links related to your booked move (for example, a text with a link to review and sign your bill of lading before move day). If you book a live walkthrough (a short video call with your Partner) from their quote form or from a booking link, you may receive one text reminder shortly before that call, sent through the Services on your Partner's behalf; it is transactional to the appointment you booked and stops if you cancel the appointment or reply STOP. Your optional checkbox consent covers the quote delivery, the follow-up reminders while your quote is active, and the appointment reminder described in this paragraph, all of which relate to your estimate and your move; the other messages described here are transactional and do not depend on that checkbox. If, at delivery, you sign a balance-due acknowledgment and separately agree to receive a payment link, we send that one link by text or email per your choice; it is transactional to your completed move, and the consent you gave at delivery is recorded with the acknowledgment. Crew and partner-staff invitations are transactional. A Partner's one-tap "speed-to-lead" reply to a new consumer is human-approved before any text is sent, and every such text includes "Reply STOP to opt out." If a Partner enables missed-call text-back, a caller who phones that Partner and gets no answer may receive one automatic text reply; reply STOP to opt out.
• Cold prospect SMS. Where we text prospects, we filter to mobile numbers, honor STOP immediately, and operate under a registered A2P 10DLC campaign.
• Replies. Replies you send are stored and routed to your moving company so they can respond.
• Rates & opt-out. Standard message/data rates may apply; we don't charge for SMS. Reply STOP/UNSUBSCRIBE/CANCEL/END/QUIT to opt out, START/UNSTOP to resubscribe, HELP for help, or email support@moveblueprint.com. Phone numbers collected for SMS and the contents of SMS interactions are not shared, sold, or transferred to third parties for marketing. Carriers are not liable for delayed or undelivered messages.

Our use of information received from Google APIs (Gmail for our own outreach mailboxes; Google Calendar for scheduling: our own demo calendar and, where a Partner connects one, that Partner's calendar for Customer appointments) adheres to the Google API Services User Data Policy, including the Limited Use requirements. We do not use Google user data for advertising or sell it, and we use it only to provide and improve the relevant features.

We use essential cookies (authentication/sessions), analytics cookies (usage patterns), and functional cookies (preferences). You can control cookies via browser settings, though disabling them may affect functionality.

On our marketing website (moveblueprint.com) only, we also use:

• Google Analytics to understand site usage. Google's explanation of how it uses this data is at "How Google uses information from sites or apps that use our services". You can opt out with the Google Analytics opt-out browser add-on.
• Meta advertising tools (the Meta Pixel and Conversions API) to measure whether our ads work and to reach people who have visited our site. This shares site events and hashed identifiers with Meta Platforms, Inc. You can adjust this in your Meta ad preferences and via browser tracking controls.

We also send server-side conversion events to Meta when a Partner signs up or subscribes (hashed business email/phone only) to measure our own advertising. The partner app (pro.moveblueprint.com) and crew app carry no advertising trackers or pixels, and Customer and Crew data is never used for advertising. To opt out of ad-related processing of your data, email privacy@moveblueprint.com.

• Partner data: for the life of the account; when an account closes, we delete or anonymize partner data within 90 days, excluding records we must keep for legal or financial reasons.
• Customer estimate/move data: for a reasonable period to support the transaction.
• AI Video Survey media (video, frames, transcripts, inventory), Live Video-Call Survey media (call recordings, captured item photos, voice-detected conditions), and signing media (signature images, signed PDFs): kept in private storage while the move is quoted/serviced; our target retention limit is 24 months after service for support and AI-accuracy improvement, and you may request earlier deletion at any time; in addition, where your Partner has the Your Move customer page enabled, your walkthrough video clips, raw capture stills, and the still frames saved for survey notes (other than item frame images) are deleted automatically 90 days after your move date, while the derived inventory list, transcripts, and item frame images remain under the 24-month rule — except that signed binding estimates, signed bills of lading / contracts for services, signed delivery documents (including addenda, delivery receipts, and balance-due acknowledgments), and their signature audit records (including the signature image and signed PDF) are retained for at least four (4) years (or longer if required by law) as legal records and are not eligible for earlier deletion. Payment and tender records (Section 2.3) are transaction records retained on the same basis as the move documents they relate to.
• Integration credentials (for example the Square access and refresh tokens used to create deposit payment links on your behalf): held in an encrypted secrets vault for as long as the connection is active. When you disconnect, the stored credentials are immediately overwritten and the connection is marked revoked; the record that a connection existed — your Square merchant and location identifiers and the connection/revocation dates — is retained as an account audit record. You may request its deletion under Section 15.
• Prospect/outreach records, message logs, and rate-limit/IP logs: retained on a rolling/long-term basis for deliverability, suppression, and security, subject to opt-out/deletion.
• Demo walkthroughs filmed on our websites on or after September 25, 2026 (video, frames, transcripts and results), and the contact details given with them: deleted within 14 days after filming, unless you go on to sign up for MoveBlueprint or pay us, in which case they are kept with that record. If you only fill in the demo quote form and never film, that entry is kept as a Prospect record under Section 8. Rate-limit records: 2 days. Notifications about your demo sent to our own team inbox (your name, email, phone if given, and move details): kept with our business email until you ask us to delete them.

You may request earlier deletion (Section 15), subject to records we must keep by law.

We use TLS encryption in transit, hashed password storage, role- and row-level access controls, private storage buckets for sensitive media (videos, photos, signatures, signed PDFs), and reputable infrastructure providers; certain integration credentials are held in a secrets vault. Card data is entered directly into the payment processor's own hosted checkout (Stripe or Square) or, for a card tapped to a crew member's iPhone at delivery, read on the device by Stripe's Tap to Pay technology — in every case MoveBlueprint's systems never receive, transmit, or store cardholder data. No system is perfectly secure, and not all stored fields are individually encrypted at rest beyond provider-level disk encryption. Contact security@moveblueprint.com immediately if you believe your account or data has been compromised.

The Services are not directed to children under 13, and we do not knowingly collect their information. Home videos and live video calls may incidentally capture household members, including children; please keep other household members out of frame where possible. Contact us to remove any such content.

All users may request access to, correction of, deletion of, or a portable copy of their personal information, and prospects may request suppression/opt-out. Email privacy@moveblueprint.com (or support@moveblueprint.com). We will verify and respond as required by law.

California residents may request to know, delete, and correct their information, and to opt out of sale/sharing. We do not sell personal information. Contact privacy@moveblueprint.com.

Florida's Digital Bill of Rights applies to controllers with over $1 billion in global revenue meeting further criteria, which does not include us; we nonetheless honor Florida residents' requests for access, correction, deletion, and portability voluntarily. We do not sell personal data. Our marketing website uses advertising measurement tools described in Section 11, and you may opt out of ad-related processing as described there. Contact privacy@moveblueprint.com.

We compute an automated lead score/temperature to help Partners prioritize follow-up, and we use AI to extract inventory and assist Partners. These outputs are decision-support, are reviewable by a human, and are not used to make legal or similarly significant decisions about consumers without human involvement.

The Services are operated from the United States and intended for U.S. users; our marketing outreach is geographically limited within the U.S. If you contact us from outside the U.S., your information will be processed in the U.S.

The Services may be embedded in or linked from Partner or third-party websites with their own privacy practices, for which we are not responsible.

We may update this policy and will note the new effective date; we will communicate material changes by email or in-platform notice.